Bookkeeping for professional & service firms · Golden, Colorado
Financial visibility.
Not data entry.
Retainers, project profitability, AR/AP, and owner distributions — bookkeeping built for consultants, agencies, and practices that want to see where the money is, not push it around a spreadsheet. Real insight from a local bookkeeper who answers the phone.
Retainer & project accounting · AR/AP & collections · Flat pricing, never hourly · Golden & west metro
№ 01 — We speak your language
Books that show you where the money is
Service firms don't have inventory — they have time, retainers, and receivables. The money lives in what's billed, what's collected, and which projects actually pay. We build your books to make all three visible.
Retainer & project accounting
Recurring retainers and project revenue tracked cleanly so you can see what's recurring, what's one-off, and what each engagement really earns.
AR/AP & collections
Who owes you, who you owe, and how old it is — aging you can actually act on, so cash doesn't get stuck in receivables.
Project & client profitability
Class and project tracking so you know which clients and services make money and which quietly cost you.
Owner distributions & pay
Partner draws, distributions, and estimated taxes handled correctly so paying the owners stays clean and predictable.
№ 02 — The number that matters
See what's billed, collected, and stuck
Service-firm cash gets trapped in receivables, and profit hides at the project level. We keep your billing, collections, and project margins current — and send a plain-English note each month on what's worth your attention.
It's the difference between books that log the work and books that show you the business.
“Strong month. $5,500 is still in receivables — two clients are past 30 days and worth a nudge before they slip further. Distributions are booked clean and everything's ready for your CPA.”
— a sample. Yours will be about your business.
№ 03 — What we handle
The whole ledger, built for billable work
Retainer & recurring revenue
Recurring and project revenue tracked separately so you can see your real recurring base at a glance.
AR / AP & collections
Invoicing, bill entry, and aging reports so receivables don't quietly become your biggest cash problem.
Project & client profitability
Class and project reporting so you know which engagements make money and which to reprice or drop.
Owner distributions & taxes
Draws, distributions, and estimated taxes handled cleanly for you and any partners.
Clean books for your CPA
A tidy, reconciled file at tax time so your CPA does less and you pay less.
№ 04 — Sound familiar?
Signs you've outgrown DIY
Most firms come to us when growth outpaces the spreadsheet, or when cash feels tight despite good revenue. If a few of these land, a check-up will tell you exactly where you stand.
- You can't say which clients or projects are actually profitable.
- Revenue looks fine but cash is always tight — it's stuck in AR.
- Invoices go out late and follow-ups fall through the cracks.
- Partner draws and distributions are a guessing game.
- You've made your first hires and the books got complicated.
- You want a monthly read on the business, not just a bank balance.
№ 05 — What it costs
Flat pricing. The price is the price.
Most consultants and agencies fit our Standard plan; multi-partner or higher-volume firms may move to Industry. Behind on the books? Catch-up is a fixed-price project, quoted before we start. Never an hourly surprise.
Standard plan
$500/mo flat
- Retainer & project revenue tracking
- AR / AP management & aging
- Project / client profitability reporting
- Monthly financial review call
- Year-end tax-ready package
Industry covers up to 2 entities and ~600 transactions a month; beyond that we quote custom — still flat, still in writing.
Insight, not just data entry
The reports you'll actually use
You didn't want a data-entry clerk — you wanted to know which clients pay, where cash is stuck, and whether the firm is really growing. We keep the books clean and hand you a monthly read that answers exactly that, in plain English, from a person you can call.
Fair questions
What people ask first
Can you track profitability by client or project, not just overall?
Cash feels tight even though revenue is good. Can you help?
Do you handle owner draws and distributions?
Do you replace my CPA?
Next step
Find out where your books stand.
The books check-up is $50 — a real review of your current books plus a written, flat-price plan. A small fee keeps both sides serious, and we credit it back on your first month if we're a fit. No hourly meter, ever.